A transfer certificate application is an essential document when a student leaves one school and joins another. It acts as official proof that the student has completed studies up to a certain class and has no pending dues or issues with the institution. Whether the reason is relocation, change of school board, or a parent’s job transfer, the process begins with a short, polite, and correctly formatted application letter.
Below are ready-to-use formats for different classes and situations. You can modify names, dates, and details as per your requirement.
Transfer Certificate Application for Class 6
To,
The Principal,
Green Valley School, Dhaka
Subject: Application for Transfer Certificate
Respected Sir/Madam,
I am Rakib Hasan, a student of Class 6, Roll No. 12. Due to my father’s transfer to Chittagong, I will not be able to continue my studies in your school. I kindly request you to issue my transfer certificate so I can take admission in a new school there.
I have cleared all school dues and returned the library books. Kindly issue the certificate at your earliest convenience.
Thanking you,
Yours obediently,
Rakib Hasan
Class 6
Roll No. 12
Transfer Certificate Application for Class 7
To,
The Principal,
Sunrise Academy, Sylhet
Subject: Application for Transfer Certificate
Respected Sir/Madam,
With due respect, I am Nabila Akter of Class 7, Roll No. 20. My parents are relocating to Dhaka permanently, so I will not be able to continue my studies here. I kindly request you to issue my transfer certificate to facilitate my admission to a new school in Dhaka.
All dues and library books have been cleared. I would be grateful for your kind support.
Thanking you,
Yours obediently,
Nabila Akter
Class 7
Roll No. 20
Transfer Certificate Application for Class 8
To,
The Principal,
Maple Leaf International School, Dhaka
Subject: Application for Transfer Certificate
Respected Sir/Madam,
I am Ahsan Rahman, a student of Class 8, Roll No. 11. Since my family is moving to Khulna, I am unable to continue studying at your institution. Kindly issue my transfer certificate at your earliest convenience.
I have completed all school formalities. I am thankful to all my teachers for their support and guidance.
Thanking you,
Yours obediently,
Ahsan Rahman
Class 8
Roll No. 11
Transfer Certificate Application for Class 9
To,
The Principal,
Bangladesh International School, Dhaka
Subject: Application for Transfer Certificate
Respected Sir/Madam,
I am Tamanna Rahim of Class 9, Roll No. 27. My father has been transferred to Rajshahi, and I need to continue my education there. Therefore, I request you to issue my transfer certificate at the earliest.
All my dues are cleared, and I have returned the books issued by the school. I shall remain grateful for your assistance.
Thanking you,
Yours obediently,
Tamanna Rahim
Class 9
Roll No. 27
Transfer Certificate Application for Class 10
To,
The Principal,
Scholars High School, Chittagong
Subject: Application for Transfer Certificate
Respected Sir/Madam,
I am Mahmud Hossain, a student of Class 10, Roll No. 8. Due to a change in residence, I am unable to continue my studies in your school. I request you to kindly issue my transfer certificate for admission to another school.
I have cleared all dues and returned the necessary items. I would be thankful for your cooperation.
Thanking you,
Yours faithfully,
Mahmud Hossain
Class 10
Roll No. 8
Transfer Certificate Application for Class 12
To,
The Principal,
City College, Dhaka
Subject: Application for Transfer Certificate
Respected Sir/Madam,
I am Farhana Alam, a student of Class 12, Roll No. 33. Since my family is shifting to Sylhet, I will not be able to continue my studies in this college. Therefore, I request you to issue my transfer certificate at your earliest convenience.
All dues have been paid, and the clearance form has been submitted.
Thanking you,
Yours obediently,
Farhana Alam
Class 12
Roll No. 33
Transfer Certificate Application from Parents
If the student is a minor or unable to apply personally, parents can write the application on their behalf. Here’s an example:
To the Principal,
My son, Rahat Khan, is a student of Class 5 in your school. Due to our relocation to Khulna, he will not be able to continue his studies here. I kindly request you to issue his transfer certificate for admission to a new school.
All dues have been cleared, and we would appreciate your assistance in this matter.
Yours sincerely,
Mrs. Fatema Khan
(Mother of Rahat Khan)
Transfer Certificate Application for School Change
If you are shifting schools within Bangladesh, here’s how to write an application for a transfer certificate for school change:
To the Principal,
I am Aditya Rahman, a student of Class 8, Roll No. 18. Due to my father’s transfer to Dhaka, I will not be able to continue studying in your school. Kindly issue my transfer certificate so I can take admission in a new school in Dhaka.
I have cleared all dues and returned library books. I sincerely thank my teachers for their guidance and support.
This format works perfectly for students changing schools for relocation or personal reasons.
Transfer Certificate Application for College Students
To the Principal,
I am Neha Chowdhury, a student of B.A. English (2nd Year), Roll No. 102. Due to my father’s transfer to Barisal, I will not be able to continue my studies in your college. Kindly issue my transfer certificate and migration certificate so I can continue my education in Barisal.
All dues have been cleared, and books have been returned. I will remain grateful for your support.
Yours obediently,
Neha Chowdhury
B.A. English (2nd Year)
Transfer Certificate Application After Completing Studies
To the Principal,
I am Arif Hossain, a former student of your institution (B.Sc, Computer Science, Batch 2021–2025). I have completed my degree and now need a transfer certificate for higher education. Kindly issue it at your earliest convenience.
Yours faithfully,
Arif Hossain
B.Sc Computer Science
Wrapping Up
A transfer certificate application is an important step when you need to move from one educational institution to another. Writing it in a polite and structured way helps make the transition smooth for both students and parents. Always remember to include key details such as your name, class, roll number, reason for leaving, and a note confirming that all dues have been cleared.
With the simple examples shared above, you can easily prepare an application suited for any class or college level, ensuring a hassle-free process every time.
Frequently Asked Questions (FAQs)
Q1. What is a transfer certificate and why is it important?
A transfer certificate is an official document that confirms a student has left a school or college. It’s required when joining a new institution to verify your academic record and conduct.
Q2. How can I write a transfer application?
You can write it by addressing the principal, mentioning your name, class, roll number, and reason for leaving. Keep it polite, formal, and short for faster processing.
Q3. Can parents apply for a transfer certificate on behalf of their child?
Yes, parents can write the application if the student is a minor or unavailable. They should include the student’s details and clearly state the reason for leaving.
Q4. How long does it take to get a transfer certificate?
Most schools or colleges issue the transfer certificate within 3 to 7 working days after verifying that all dues and documents are cleared.
