Knowing how to write a letter to principal requesting for TC is important for students who need to shift to another school, apply for higher studies, or relocate with their families. A Transfer Certificate (TC) is an essential document that confirms a student’s departure from an institution. Writing a clear, polite, and well-structured request letter ensures the process is quick and trouble-free. In this guide, you will learn step-by-step instructions, sample letters for different classes, formats for parents, and practical tips to help you draft the perfect TC request letter with ease.
What to Include in a TC Request Letter
Here’s a list of the things that you need to include in your TC letter:
- Your name, class, roll number, and admission number
- Reason for requesting the TC
- A polite request for issuing the certificate
- Date of leaving (if applicable)
- Signature of student/parent (depending on who writes the letter)
How to Write a Letter to Principal Requesting for TC After 10th
When a student completes Class 10 and wants admission in another school or board, a TC is required. Your letter should be respectful and mention the reason clearly.
To
The Principal,
[School Name],
[City]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I, [Your Name], a student of Class 10, have successfully completed my board examinations at your institution. I am seeking admission to another school for further studies. Therefore, I kindly request you to issue my Transfer Certificate at the earliest.
I shall be grateful for your cooperation.
Thanking you,
Yours obediently,
[Your Name]
Class 10
Roll No.: [Number]
Date: [DD/MM/YYYY]
How to Write a Letter to Principal Requesting for TC After 12th
Students often require a TC after Class 12 for college admissions.
To
The Principal,
[School Name],
[City]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am [Your Name], a student of Class 12 (Science/Commerce/Arts). I have completed my final exams and need my Transfer Certificate for my college admission process.
Kindly issue my TC at the earliest. I shall be thankful.
Sincerely,
[Your Name]
Class 12
Roll No.: [Number]
Date: [DD/MM/YYYY]
How to Write a Letter to Principal Requesting for TC From College After Graduation
Graduates often need a TC when applying for higher studies or jobs. This letter should sound formal and professional.
To
The Principal,
[College Name],
[City]
Subject: Request for Issuance of Transfer Certificate
Respected Sir/Madam,
I, [Your Name], have completed my graduation in [Course Name] from your college in the academic year [Year]. I require my Transfer Certificate for further studies/employment verification.
Therefore, I request you to kindly provide my TC at the earliest.
Thank you for your support.
Warm regards,
[Your Name]
Enrollment No.: [Number]
Course: [Course Name]
Date: [DD/MM/YYYY]
How to Write a Letter to Principal Requesting for TC by Parents
Parents may write a TC request letter on behalf of their child, especially for younger students.
To
The Principal,
[School Name],
[City]
Subject: Request for Transfer Certificate for My Child
Respected Sir/Madam,
I, [Parent’s Name], parent of [Student’s Name] studying in Class [Class], kindly request you to issue a Transfer Certificate as we are relocating to [City/State].
Please issue the TC at the earliest so that we can complete the admission process smoothly.
Thank you for your understanding.
Sincerely,
[Parent’s Name]
Mobile No.: [Number]
Date: [DD/MM/YYYY]
TC Request Letter Format (General Format)
To
The Principal
[School/College Name]
[City]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
My name is [Your Name] and I am studying in [Class/Course]. I kindly request you to issue my Transfer Certificate because [mention your reason briefly]. I need the TC for [new admission/employment/relocation].
I request you to please provide the TC as soon as possible.
Thanking you,
Yours sincerely,
[Your Name]
[Class/Course]
[Roll Number/Enrollment Number]
[Contact Number]
Date: [DD/MM/YYYY]
Conclusion
Learning how to write a letter to principal requesting for TC helps students and parents communicate clearly and professionally when requesting a Transfer Certificate. A well-structured letter with the correct details ensures faster approval and avoids any confusion. Whether you need a TC after Class 10, after Class 12, after graduation, or as a parent requesting on behalf of a child, following the right format makes the process simple and smooth. Always be polite, state your reason clearly, and provide accurate information. With the correct approach, getting your TC becomes quick, hassle-free, and fully stress-free.
Frequently Asked Questions (FAQs)
Q1. What is a Transfer Certificate (TC)?
A Transfer Certificate is an official document issued by a school or college. It confirms that a student has formally left the institution.
Q2. Why is a TC required?
A TC is needed for admission to a new school or college. It is also required when relocating or applying for higher studies.
Q3. Who can apply for a TC?
Students can apply for their own Transfer Certificate. Parents can also submit a TC request for younger or minor students.
Q4. How long does it take to get a TC?
Most schools and colleges issue a TC within 2–7 working days after receiving the request. However, the time may vary depending on school policies.
Q5. Can I request a TC through email?
Yes, many schools and colleges accept TC requests via email. However, the required format and documents may differ by institution.
